- Charter Bus Rental Rochester /
- Charter Bus Rates
Charter Bus Prices: How Much Does a Rochester Bus Rental Cost?
The price of renting a charter bus in Rochester can vary widely depending on the type of bus you need, when you’re traveling, and your itinerary. You may pay anywhere from $170 to $500 per hour or $1,800 to $3,800 per day for a bus rental in New York. The best way to get exact prices is by calling our reservation team at 585-910-1310 or using our online quote tool, but below we have estimated rates and go over the factors that affect your trip cost.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
Pricing for a bus rental in Rochester is based on several key factors. First, the type of vehicle you select has a major impact on cost. Full-size 56-passenger charter buses generally command higher rates than 18-passenger minibuses or 15-passenger sprinter vans. Next, the duration of your trip matters—hourly packages are typical for local shuttles while daily or multi-day rates apply to long-distance itineraries. Mileage also influences pricing, with longer trips outside Monroe County or across upstate New York incurring higher fees. Seasonality plays a role too; peak periods like spring field trips, summer weddings, and fall sports travel often see increased demand and premium rates. Lastly, any special amenities such as WiFi, power outlets, luxury interiors, or custom branding may add incremental costs.
When requesting a quote, be prepared to share your full itinerary including pickup/drop-off addresses, anticipated schedule, total passenger headcount, and any onboard feature requests. The more details you provide, the more accurate your estimate will be. Our reservations team considers all these variables to calculate a comprehensive package tailored to your needs. We recommend booking at least three to six months in advance for the best availability and pricing, especially if your group requires multiple vehicles or plans to travel during busy seasons. With transparent pricing and customizable options, we make it easy to budget for reliable transportation in Rochester and beyond.
What is included in my quote?
Your quote from Charter Bus Rental Rochester includes the bus, fuel, and mileage based on your provided itinerary. However, certain expenses are not covered. Tolls on the New York State Thruway (I-90) and other regional highways, parking permits at destinations like the Strong Museum ($30/day for buses), and overnight hotel accommodations for your bus driver (if applicable) are additional costs. For multi-day trips, you’ll need to secure a private hotel room for your driver close to your lodging, with many Rochester hotels offering discounted “driver rates.” These extra expenses are standard for charter services and help ensure accurate budgeting for your group’s transportation needs.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Rochester, NY and around new York State. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Downtown Conference Shuttle
A Rochester-based tech startup is hosting a two-day conference at the Joseph A. Floreano Riverside Convention Center downtown, drawing 150 attendees from across the Northeast. To streamline transportation between partner hotels in Henrietta and the convention center, the event planner books a continuous shuttle service using three 25-passenger minibuses. Each minibus operates an 8-hour loop each day, covering morning arrivals and evening departures. The base rate for each minibus is $1,250 per day, totaling $7,500 for the two-day event. The planner also allocates $300 for two nights of hotel accommodations for each driver near the airport district. After budgeting a 15% tip ($1,125) for excellent service, the total transportation cost comes to $8,925, ensuring prompt and comfortable transit for all guests.
School Field Trip to Seneca Park Zoo
An elementary school in Brighton is organizing a spring field trip to the Seneca Park Zoo for its fourth-grade class. With 85 students and 10 chaperones, the school administrator reserves two 40-passenger buses to accommodate everyone comfortably. The itinerary includes a 9:00 AM departure, arrival at the zoo by 9:30 AM, and a return to school by 2:30 PM, making it a full five-hour outing. At an hourly rate of $180 per bus, the total rental cost is $1,800. Since the zoo offers free parking for buses, there are no additional parking fees. The administrator plans to tip each driver $50 for their assistance, bringing the total trip expense to $1,900, or about $20 per person for safe, convenient transportation.
Wedding Guest Transportation to Geneva
A couple planning their summer wedding at Belhurst Castle in Geneva wants to provide seamless transportation for their 110 guests staying at hotels in downtown Rochester. They arrange for two 56-passenger charter buses to shuttle guests to the venue for the afternoon ceremony and reception, with a late-night return after festivities conclude at 11:00 PM. The round-trip journey covers approximately 50 miles each way. The quote for each charter bus is $2,100, totaling $4,200 for the day. The couple also budgets $200 for a parking permit at the castle and allocates $400 for tips. With a grand total of $4,800, the newlyweds ensure their guests enjoy a stress-free celebration without worrying about driving or directions.
Corporate Retreat in the Finger Lakes
A Rochester marketing firm is treating its 35 employees to a weekend retreat at a lakeside resort near Canandaigua. The group opts for a 35-passenger minibus equipped with WiFi and power outlets to stay connected en route. The itinerary includes a Friday afternoon departure, two full days of off-site activities, and a Sunday evening return. The all-inclusive weekend rate for the minibus is $3,600, covering unlimited mileage and onboard amenities. The company secures a complimentary parking spot at the resort and books a private room for the driver at the same property, costing $450 for two nights. After adding a 10% gratuity ($360) to thank the driver for accommodating the flexible schedule, the total transportation investment amounts to $4,410, supporting team bonding with reliable door-to-door service.
